The short-term campus visit process for remote employees will be phased out beginning June 1, 2021.  In its place will be a decentralized off-schedule visit process.  This process requires approval for campus visits by those employees assigned to fully remote work or hybrid work to come to campus on days not established by the employee’s schedule.  Continued tracking of such visits allows for required tracking of employees for exposure investigation, worker’s compensation matters, and compliance with collective bargaining agreement stipulations regarding on-call work and employee schedules.

Off-schedule Visit Process

As the campus focuses on return to campus activities, employees can continue to access campus with a more simplified and streamlined process. Access to buildings will be granted through an off-schedule visit request form. Due to limited resources while the campus focuses on return to campus activities, buildings are open on a very limited schedule prior to their reopening date (limited to 1 date per month). Once a building is opened on the reopening schedule, employees can request an Off-schedule visit during business hours through Dean or Supervisor approval. 

Due to the varying degrees of complexities the campus is managing this summer with return to campus, we are trying to facilitate all access needs (prior to the building opening) on this one week of access (each building open one day). 

Visits prior to the building's reopening date require both Dean or Supervisor AND Risk Management and Safety Services approval. 

Visits to buildings open as part of the reopening schedule ONLY require Dean or Supervisor approval. 

Request an Off-schedule Visit to Campus

If you do not receive a copy of your submission within ten minutes, please contact risk@sonoma.edu for assistance with this new form. 

Summer Rotating Building Schedule

Note: As a reminder, Salazar Hall, Darwin Hall, Physical Education, Pre-Collegiate Programs, and Nichols Hall open beginning June 7, 2021. 

Building Reopening Schedule

Return to campus activities begin on June 7, 2021, with the reopening of some buildings that have been offline since March 2020. Buildings will be opening every two weeks on a rolling basis with all buildings being online and accessible by August 9, 2021. Once open, these buildings will resume normal operations and building hours and access will be controlled by existing  university policies and procedures. Employees who will be returning to on-ground work may return to work as approved by Human Resources any date after the date the building is set to open. 

Note:  Buildings that are already open are not included such as Salazar and Darwin Halls. 

Questions?

Contact Risk Management and Safety Services about summer access needs or the new off-schedule visit process at risk@sonoma.edu.