Employee FAQs

Is the COVID-19 vaccine required for SSU employees? 

Yes, the California State University system (CSU) requires students, faculty, and staff who are accessing any of the 23 CSU campuses to be vaccinated against SARS-CoV-2, the virus that causes COVID-19.

How do I provide proof of my vaccination status?

Employees can submit their self-certification by logging into myHR and navigating to the CSU COVID19 Self Certification link. Alternatively, employees may click through the following path: Main Menu>Self Service>Personal Information>CSU COVID19 Self Certification

When am I considered fully vaccinated?

Individuals are considered fully vaccinated for six months after the final dose of a two-dose COVID-19 vaccine (e.g., Pfizer or Moderna) or for two months after receiving a dose of a single-dose vaccine (e.g., Johnson & Johnson/Janssen), without a booster. However, if you completed your two-dose vaccine more than six months before February 28, 2022, or your single-dose vaccine more than two months before February 28, 2022, you will no longer be considered fully vaccinated, per CSU policy definitions, and will need to get a booster.

Due to the Omicron surge, many universities are pivoting to remote instruction in the first weeks of the semester. Is this happening at SSU?

Yes, on January 11, 2022, President Sakaki announced that most classes will be taught in an online modality through Friday, February 11, 2022. The semester itself will start as planned on January 24, 2022, and most courses scheduled to be in-person will switch to remote modalities. Courses scheduled to be online will not experience any changes or disruptions.

Am I required to work in-person on campus during this pivot to remote instruction?

With approval from their appropriate administrator, staff and managers may continue to work in-person on campus or temporarily revert to their Fall 2021 telecommuting arrangements through Friday, February 11, 2022, provided that services continue to remain open and available in-person. These decisions will be made at the unit and departmental levels by the appropriate administrator based on work functions and operational needs.

Staff and managers who are required to continue working on campus will be notified by their appropriate administrator. Student services, including Strategic Enrollment, the Office of Financial Aid, Counseling and Psychological Services, the Learning and Academic Resource Center, and others, must be available both in-person and online during this brief period. Faculty may continue to work on campus in their offices and labs. 

If you have questions regarding the Spring 2022 changes in response to this latest Sonoma County health order, please contact SSU’s COVID Monitoring Team at covid.monitoring@sonoma.edu.

Will I need to continue wearing a face mask after I’m vaccinated?

Yes. Face masks are required when indoors on the SSU campus regardless of vaccination status. Face masks are required inside all campus buildings except for residential buildings. Face masks are required outdoors when a six-foot physical distance between persons cannot be maintained. 

In alignment with the revised recommendations on face masks, and due to the increased transmissibility of the Omicron variant of COVID-19, the Centers for Disease Control and California Department of Public Health are recommending that everyone wear a medical procedure mask or N95 mask, which provides the most protection. Cloth masks are still allowed on campus but we do recommend consideration of high quality cloth masks with additional filtration or medical grade masks.  

We are pleased to be able to provide N95 masks to employees through the Voluntary Respirator Use program administered by the Environmental Health and Safety office. Employees must complete this online form in order to be eligible to receive an N95 supplied by SSU. Once employees have completed the form and agreed to the terms of the program, they are able to pick-up an N95 at the Seawolf Service Center during business hours.

Where can I get a COVID-19 vaccine?

COVID-19 vaccines and boosters are available across California to anyone. To schedule an appointment wherever you are in California, please visit MyTurn. For additional information about the COVID-19 vaccine and availability in the state, visit COVID-19 California.

Where can I get a COVID-19 test?

The on campus COVID-19 testing center is open to all employees and members of their household. The testing center is located in the Denali Gym at the Recreation Center. Access is permitted through the south exterior doors of the facility that lead directly to the Denali Gym.  

Who do I notify if I have been exposed to or have tested positive for COVID-19?

If an employee becomes aware that they may have been exposed to or have tested positive for COVID-19 and were on campus for any length of time in the prior 14 days, the employee must notify their supervisor. Employees may report directly to COVID Monitoring team at covid.monitoring@sonoma.edu (link sends e-mail) or 707-664-COVI (2486), if they cannot reach their supervisor.

How do I apply to be considered for a medical, religious or deeply held belief exemption to the vaccine requirement?

Employees may seek an exemption due to medical, religious reasons, or deeply held beliefs. Employees who receive an exemption will be required to participate in weekly COVID-19 testing.

Medical Exemption: Any person submitting a declaration of medical exemption shall certify that, at the campus's request, they will promptly provide documentation from a certified or licensed healthcare professional to support their declaration. 

Religious Exemption: Any person submitting a declaration of religious exemption shall certify that, at the campus's request, they will promptly provide a statement that describes the applicable religious or other comparable belief that is the basis for their exemption. Based on either (i) a person's sincerely held religious belief, observance, or practice, which includes any traditionally recognized religion, or (ii) beliefs, observances, or practices which an individual sincerely holds and that occupy a place of importance in that individual's life, comparable to that of traditionally recognized religions.