COVID-19 Monitoring, Reporting, Testing

Report a possible COVID exposure to Sonoma State University

Health and safety are paramount at SSU. This section contains information about the university’s COVID-19 Response Plan. If you would like a copy of the full plan or have questions, please email covid.monitoring@sonoma.edu.

Campus Exposure Notifications

SSU has developed a thorough response protocol for potential COVID exposures on campus. Although employees may want to be notified of all potential and suspected cases, privacy is ensured for the safety of our employees. Personal information (including name) is not released without authorization from Risk Management.

Sanitation

Enhanced sanitation will be performed in the event that a known COVID positive student, employee, or guest was on campus within 48 hours of the onset of symptoms or positive test result. Facilities Management will continue to treat all campus spaces with a cleaner that prohibits bacterial and viral sustainment on surfaces for 30 days. Custodial staff will continue to wipe down common touch surfaces multiple times per day, depending on the occupancy and activity in the building. Students and employees are encouraged to sanitize surfaces they will contact prior to use.

When cleaning is requested, Facilities Management will ensure timely and thorough cleaning and sanitation following confirmed COVID exposure. The following guidelines are established to address sanitation following a case: 

  • Confirmed or presumed case: The employee’s supervisor is encouraged to either make the workstation unavailable to others or wipe down all surfaces that would likely have been touched by the employee in the 48 hours prior to their positive test or onset of symptoms. Alternatively, the workstation should be made unavailable to anyone other than the employee upon their return. 

  • Level III (Confirmed Case): Full closure of contacted buildings for building-wide enhanced sanitation measures

  • Declared outbreak: In the event that an outbreak is declared for a designated workspace, classroom, or other defined space (3 or more interrelated cases), the space may be closed (in consultation with public health) for air handling and sanitation. This will depend on when the infection persons were last in the space, use of face masks, and other public health input.

If the employee was not on campus within 48 hours of the onset of symptoms or within the date of exposure, no sanitation will be ordered.

Employee Health Monitoring

All university employees coming to campus are required to complete a daily employee wellness check at the start of each day. This includes off-schedule visits to campus and regularly scheduled work days. 

Employees who are approved to return to on-campus work on a full or part-time basis are required to complete a health screening using the university’s Daily Wellness Screening tool. Any information collected during that screening that indicates that the employee may have been exposed to a person infected with COVID or who is exhibiting signs of potential infection will be advised not to come to campus until their condition is cleared as not being COVID-related by their physician.  

Alternately, an employee may present with symptoms while not on campus or be made aware that they were exposed to COVID.

Employee Health Reporting

If an employee becomes aware that they may have been exposed to COVID and were on campus for any length of time in the prior 14 days:

  • The employee should not return to work on campus if they are scheduled;
  • The employee must notify their supervisor;
  • The supervisor will notify Emergency Services by emailing covid.monitoring@sonoma.edu or call COVID Monitoring Hotline (707) 664-2684 (707-664-COVID); and
  • The supervisor is not authorized to notify any other employees about the report. All inquiries may be referred to the COVID Monitoring team. On-campus employees may also report such exposures via the Daily Wellness Screening.

Student Health Monitoring

All students on campus must complete a Daily Wellness Screening at the start of each day. This applies to residential students and students coming to campus for in-person instruction or a campus activity. 

Student Health Reporting

Residential and students with on-campus instruction must report to covid.monitoring@sonoma.edu or (707)-664-COVI (2684) if you:

  • are ill and are getting tested 
  • are waiting on test results 
  • have received a positive COVID-19 test result 
  • have had close contact with an individual who has a confirmed or suspected case of COVID-19 
  • have been asked to quarantine or isolate.

Off-Campus Student Health Reporting

The Student Health Center (SHC) can provide guidance and information about local resources including

  • Local COVID testing availability 
  • Sonoma County resources for alternate sites for quarantine or isolation 
  • Establishing care with an off-campus medical provider to augment SHC services 
  • SHC tele-health services are available for students who are living and studying outside the local area 
  • SHC providers can assist students with accessing healthcare resources at other CSU campus health centers 

Residential Student Quarantine and Isolation Plan

Self-Isolation

A resident will need to self-isolate if they are suspected of having COVID-19 based on symptoms or have tested positive for COVID-19. In rare circumstances, a student may be in isolation with another student in the same apartment. 

The period of isolation of the resident will be one of the following:

  • Self-Isolation

    • The resident will be assigned a self-isolation space and will not be able to leave except for approved doctors appointments for the duration of their illness.
    • The resident will have a private bedroom and bathroom and may share an apartment with one other resident.
    • In rare circumstances, a student may be in isolation with another student in the same apartment. For this reason, residents must wear a face covering if they enter a shared living space such as the kitchen or living room and this should be minimized as much as possible.
    • Residents in isolation in a shared apartment should not be in the shared living spaces at the same time, even with a face covering on.
    • The resident should disinfect countertops in the kitchen, tables and arms of chairs after each use.
    • The resident will take their temperature with a thermometer every morning and evening to monitor for fever. The resident will need to report any temperature above 100.0F or any new or worsening COVID symptoms to the Student Health Center (SHC) at (707) 664-2921 (Monday – Friday, 8 a.m. – 5 p.m.) or an off-campus healthcare provider when the SHC is closed. Residents will be provided with a list of local After Hours Healthcare Facilities.
    • The resident will check-in daily (Monday – Friday) with the SHC to report on their status. This check-in can be accomplished through My Health Portal or by phone.
    • The resident will check-in at least twice weekly with a professional staff member from Student Affairs.
    • Any resident who would like support from Counseling and Psychological Services (CAPS) should call them at (707) 664-2153. CAPS staff answer the phone between the hours of 9 a.m. to noon and 1 p.m. to 4 p.m. Monday – Friday. The office is also open during the same hours. Outside these hours, CAPS on-call counseling service can be reached 24/7 by calling the same number. If you are at imminent risk of harming yourself or another, call 911 for assistance. Note that CAPS is currently offering services by phone or Zoom. They have rooms set aside in their building if a student needs a private place for their tele-counseling session. Anyone entering the CAPS building must show their green status indicator. Residents who are quarantined or isolated will not be permitted to enter the building.

 

  • Under the new public health orders, if you receive a positive rapid COVID-19 test or a positive PCR test, you will isolate in the following ways based upon your symptoms:

    • If you are asymptomatic (no symptoms) with a positive rapid or PCR test, you will need to isolate for five days and produce a negative COVID-19 rapid test taken on day five. A rapid antigen test is preferred. If you are unable to produce a negative test on day five, you will need to isolate for 10 days.
    • If you are experiencing symptoms that begin to resolve themselves, you will need to isolate for five days and produce a negative COVID-19 rapid test taken on day five. Your isolation would end on day six.
    • If you are experiencing symptoms that remain consistent or worsen or if the rapid test on day five or later is positive, a 10-day isolation window is required from the onset of symptoms.
    • Persons who are isolating because they are likely to have COVID-19 based on symptoms and are awaiting test results may end their period of isolation if they test negative for COVID-19 and receive medical clearance.

Self-Quarantine

A resident will need to self-quarantine if they are under investigation for COVID-19 exposure, or under direction of the California State and/or the Sonoma County Health Department based on their guidelines and policies.

  • Self-Quarantine

    • The resident will stay in self-quarantine for a minimum of 14 days from the date of exposure or until they receive medical clearance from the Student Health Center (SHC) or an off-campus medical provider after their arrival in Sonoma County.
    • The resident will have a private bedroom and bathroom but may be sharing the kitchen and living room with up to three other residents.
    • The resident must wear a face covering if they enter a shared living space such as the kitchen or living room and this should be minimized as much as possible.
    • Residents in quarantine should not be in the shared living spaces at the same time, even with a face covering on.
    • The resident should disinfect countertops in the kitchen, tables and arms of chairs after each use.
    • The resident will take their temperature with a thermometer every morning and evening and monitor for fever. The resident will need to report any temperature 100.0F or higher to the Student Health Center (SHC) at (707) 664-2921 (Monday – Friday, 8 a.m. – 5 p.m.) or an off-campus medical provider if elevated temperature is accompanied by other symptoms after SHC hours of operation.
    • The resident will need to watch for COVID symptoms, including a cough, new loss of taste or smell, sore throat, or trouble breathing and should report these symptoms to a medical provider as soon as possible.
    • The resident will check-in at least twice weekly with a professional staff member from Student Affairs
    • Any resident who would like support from Counseling and Psychological Services (CAPS) should call them at (707) 664-2153. CAPS staff answer the phone between the hours of 9 a.m. to noon and 1 p.m. to 4 p.m. Monday – Friday. The office is also open during the same hours. Outside these hours, CAPS on-call counseling service can be reached 24/7 by calling the same number. If you are at imminent risk of harming yourself or another, call 911 for assistance. Note that CAPS is currently offering most services by phone or Zoom. They have rooms set aside in their building if a student needs a private place for their tele-counseling session. Anyone entering the CAPS building must show their green status indicator. Residents who are quarantined or isolated will not be permitted to enter the building.
    • If after 14 days the resident is symptom-free and has been medically cleared, they will be able to return to their original assigned space or venture out into campus while practicing social distancing.
    • The student’s medical provider will provide the student with their medical clearance. If the student is unable to get clearance from their provider, SHC will assist with clearance.
    • Once clearance documentation is in hand, the resident will need to contact the RA on duty to be readmitted back into their original assigned space.