All Employees Information

SSU COVID-19 Call Center

(707) 664-2880

If you have any questions or concerns that you don't find answers to on this page, please call our COVID-19 Call Center. You may speak to someone Monday-Friday 10 a.m.-2 pm., or leave a message after hours.

Sonoma County Office of Public Health

Please stay informed regarding the most up-to-date orders from the Sonoma County Office of Public Health.

Telecommuting Program

Sonoma State continues to adapt to the changing environment of COVID-19 and in an effort to keep university faculty, staff, and students as healthy as possible, most employees are telecommuting. The university acknowledges that not all jobs are suitable for telecommuting. SSU is committed to reducing the number of people on campus to no more than 30% for the Fall 2020 semester in order to protect public health and allow for rigorous sanitation standards. Get more information about working on campus, tips and tricks for teleworking for managers and teleworking for employees.

Health and Wellness

Mental Health Resources

Sonoma State is committed to supporting our employees in navigating these challenges. We are deeply grateful to you for the work you are doing to help us continue to serve our students and maintain operations in a time of uncertainty and anxiety. Here are resources available to assist SSU employees.

  • SSU has an Employee Assistance Program that exists to serve you. Empathia (PDF)  provides employee assistance that may be useful as we continue to navigate the COVID-19 pandemic as a community and as a society. Employee well-being and counseling support is available 24/7 through Empathia at 1-800-367-7474. Additionally, you can access the program’s resources at mylifematters.com (password: sonoma).
  • Faculty and staff who feel they need to take leave or seek an accommodation can contact the appropriate person: Renee Senander in Human Resources or Sally Russo in Faculty Affairs, as per SSU's usual procedures.
  • The state of California has published a series of guides to help manage stress that you might find helpful.
  • Sonoma County has established a warm line that is available to any county resident experiencing emotional side effects of the pandemic and/or the shelter in place order, or knows somebody who is. This free and private warm line is available seven days a week from 10 a.m. to 7 p.m. by calling 707-565-2652. Service in Spanish is also available as well as telephone interpretation for other languages.

Keeping Yourself Healthy

Protect your health and take care of yourself: 

  • Abide by all public health orders regarding hygiene, maintain social distancing of at least six feet, shelter-in-place and follow CDC face covering guidelines. All of us have the responsibility to do our part to contain the pandemic. In this situation, compliance saves lives
  • Take a moment for self care to ensure you are able to maintain your own personal resilience during this emergency.
  • Find things to do that you find meaningful during this stressful time. Many people enjoy walking or running. Others practice mindfulness, connect with loved ones, or spend quiet time alone.

Face Coverings

The Gov. Gavin Newsom and the State Public Health Officer and Director Sonia Y. Angell issued a public health order on June 18, 2020 which mandates that face coverings be worn statewide when people are in high-risk situations.

Please remember that non-medical grade face coverings are intended to protect others from the wearer’s respiratory droplets, and are meant to supplement — but not substitute for — measures such as physical distancing and frequent hand-washing, which continue to be the most effective methods for reducing the spread of COVID-19. Public health officials continue to ask that people not use N-95 or surgical masks for these purposes, since those are in short supply in the health care community.

There continue to be ongoing discussions among public health officials and other experts as to which are the most effective face mask materials; the university supports and encourages  the use of acceptable options, including bandanas, neck gaiters, scarves and homemade face coverings that have tightly woven fabrics, such as cotton T-shirts and tea towels. The CDC has published helpful instructions for making your own face covering (PDF).

Employees who are on campus and do not have a face covering and are in need, please contact eocoperations@sonoma.edu

COVID-19 Testing Facilities

Sonoma County has multiple testing sites throughout the county.  For more information on the testing locations and procedures, please go to COVID-19 testing in Sonoma County.

Campus Operations

Remote Instruction for Fall 2020

Chancellor Timothy P. White has announced CSU courses primarily will be delivered virtually for the fall 2020 term, with limited exceptions for in-person teaching, learning and research activities that cannot be delivered virtually, are indispensable to the university’s core mission and can be conducted within rigorous standards of safety and welfare. There will be hybrid approaches and there will be variability across the 23 campuses due to specific context and circumstances. Get more information about SSU's return to campus.

Campus Events

Sonoma State University has canceled  most public and private gatherings through at least Dec. 31, 2020. All events currently scheduled for the Summer and Fall terms of 2020 have been cancelled. 

We are currently taking reservations for the spring 2021 semester. If you would like to request or reschedule your event/reservation, please submit a RUFAS. If you have any questions regarding events, please feel free to reach out to your CES representative or email Conference and Event Services.

Employee Travel and Purchasing  

Get information about Fall 2020 travel and procurement procedures.

Campus Sanitation Plans

Even though SSU has locked down most of its buildings, Facilities Management, in collaboration with Risk Management and Safety Services, continues to follow a campus-wide sanitation plan. See return to campus.

General

Paycheck Distribution

Employees do not have to pick up their pay warrant in person. Send an email to payroll@sonoma.edu with your name and the address on file in MyHR.  Please make sure the mailing address in MyHR is correct. Payroll cannot send paychecks to any other address.

Live pay warrants will be available to pick up at the Green Music Center Box Office (PDF) from 10 a.m. to 12 p.m. on posted pay dates. This is only for employees who do not have direct deposit.

As the COVID-19 pandemic continues, we strongly encourage employees to sign up for direct deposit. To sign up for direct deposit, please print out and complete the State Controller's Office direct deposit enrollment form. Submit to Payroll and Benefits by mail:

Payroll and Benefits
Sonoma State University
1801 E. Cotati Avenue
Rohnert Park, CA 94928

The SCO has suspended the printing of direct deposit advice statements until further notice.  Employees with direct deposit are encouraged to retrieve their earnings statements by registering with Cal Employee Connect.

Questions should be directed to Payroll and Benefits.

COVID-19 Reporting at SSU

The university has developed a plan for COVID-19 monitoring and reporting. All university employees and students on campus are required to complete a daily employee wellness check at the start of each day. This includes both short-term visits to campus and regularly scheduled work days beginning July 13. Get more information about the return to campus.

Other SSU Resources

We have created other resources to help the SSU community be as resilient as possible in these difficult times:

Parking Permit Refunds

If an employee wants to cancel their payroll deduction parking permit, you can mail in the parking pass. Any permits received prior to the first of each month, deductions can be stopped for that pay period. If the permit is not received before the first of the month, the deductions will be stopped the following month. When campus becomes fully operational or if you are called onto campus in the meantime a parking permit would be required. You will need to purchase a daily parking permit or start the payroll deduction process again by making an appointment with the Seawolf Service Center.

Mail your permit to:

Sonoma State University 
ATTN: Parking Services 
1801 E. Cotati Ave 
Rohnert Park, CA 94928

Workplace Accommodations

For information on leave options, see COVID-19 workplace accommodations.