TO: Sonoma State Employees
FR: Joyce Lopes, Vice President of Administration and Finance
RE: Phased Staffing On Campus During the COVID-19 Pandemic
On May 19, President Sakaki shared the plan to use “a phased approach to resuming on-campus operations” beginning July 6. I would like to share the details of that approach as recommended by the continuity planning groups.
In accordance with the guidelines from the Centers for Disease Control and Prevention, the American College Health Association, California and Sonoma County Departments of Public Health, and the CSU Chancellor’s Office, we will gradually bring back employees to work on campus, limiting the number to no more than 30 percent of our workforce on any given day. Employees who are 65 or older or COVID-vulnerable will continue to telecommute or use the appropriate administrative leave. Employees who can effectively work remotely are encouraged to continue to telecommute for the remainder of the Fall 2020 semester. This will allow us to maintain appropriate physical distancing on campus in order to protect public health and safety.
As we plan for our phased staffing of the campus, we will distribute an assessment survey to managers to understand which critical functions are required to be performed on campus, the number of employees required to perform these functions, the schedules and locations for when and where the work will be performed, and the resources needed to support these employees. Once we have reviewed the survey results, we will inform managers on our decision. Managers will then communicate with employees in their departments about the work format (telecommuting, on-campus or a combination of both) from July 6 through the remainder of the Fall 2020 semester.
To maintain the necessary sanitation levels throughout the campus, we will limit the number of buildings that are open for on-campus work. Additionally, as advised by the Sonoma County Health Officer, each employee reporting to work on campus will be asked to conduct a 30-second daily health and wellness screening survey. This will provide employees with a method to assess their health and will enhance our ability to conduct contact tracing and targeted sanitation should we have any cases of COVID-19 occur on campus. The health and wellness screening survey, along with other re-population materials for employees, will be posted on the SSU COVID-19 website in July.
We will also continue to require the use of face coverings as recommended by the CDC, the California Department of Public Health and the Sonoma County Health Officer. If necessary, reusable cloth face coverings will be available at Seawolf Services for employees who are unable to provide their own.
Thank you for helping all of us stay healthy and well at Sonoma State.